Features
Speech to Text for Therapists
As a therapist, you know the value of being present for your clients. But let’s face it – the paperwork can be a real drag. That’s where Apollo Notes comes in, your new ally in the battle against admin overload.
Imagine this: You finish a session, take a few minutes to speak your thoughts into your phone, and voilà – your progress notes are ready to go. Our smart tech takes your words and turns them into professional, insurance-friendly documentation. No more late nights typing up session notes or struggling to remember important details.
Speech Recognition That Understands You
Let’s face it: most of us don’t speak in perfect sentences. We pause, we stumble, we change our minds mid-thought. Traditional voice-to-text systems can’t always keep up with our natural way of talking. That’s where Apollo Notes comes in.
Our advanced AI doesn’t just hear your words – it understands your meaning. Those “umms,” “ahhs,” and mid-sentence corrections? Apollo Notes filters them out automatically, saving you the hassle of tedious manual editing.
But we go beyond simple transcription. Our platform is smart enough to:
- Convert your casual speech into professional, clinical language
- Organize your thoughts with appropriate headings and bullet points
- Structure your content into logical sections
Whether you’re creating progress notes or other medical documentation, Apollo Notes transforms your natural speech into polished, organized text. It’s like having a personal assistant who knows exactly what you mean to say – even when you’re not quite sure how to say it.
Tailored for Mental Health Professionals
Apollo Notes understands the unique language of therapy. Our custom medical vocabulary is designed with therapists in mind, recognizing the specific terms and phrases you use every day. Whether you practice cognitive-behavioral therapy, psychodynamic approaches, or any other modality, our system is ready to capture your words accurately.
Comprehensive privacy & security
Privacy and security are of the utmost importance when it comes to handling sensitive patient information. That’s why we’ve built our platform with a “Private by Design” philosophy, ensuring that your data remains confidential and protected at all times.
Our platform is fully HIPAA compliant, meaning we adhere to the strict guidelines set forth by the Health Insurance Portability and Accountability Act. All data stored or transmitted through Apollo Notes is encrypted, providing an extra layer of security.
You can choose to automatically remove any Personally Identifiable Information (PII) from notes, giving you peace of mind that your clients’ confidential information remains just that – confidential. We provide a signed Business Associates Agreement (BAA) to all of our users, ensuring full HIPAA compliance for your mental health practice.
Progress Notes
Advanced AI transcribes your thoughts and converts them into a professional progress note, so you can get on with what you do best.
- SOAP
- DAP
- BIRP
Treatment Plans
Describe your treatment plan in plain English. Apollo Notes transforms your ideas into clear, clinical language.
Intake Notes
Follow the prompts and create with just your voice.
Referral Letters
Draft a referral letter in half the time.
Correspondence
Voice dictate letters & emails to patients and other clinicians.
Customized for you
Note Templates
Create your own templates that match the requirements of your practice. Add or remove headings, and decide what goes where in your notes.
Custom instructions
Write your own instructions for the AI to follow when generating your note. For example: tune the writing to a style unique to your organization, or create a particular set of abbreviations. Ensure consistency across all documentation.
Bullet points or narrative style
Swap between a narrative-style format with paragraphs, or a streamlined bullet list.
Abbreviate common medical terms
Automatically abbreviate terms such as: symptoms to sx, diagnosis to dx, etc.
Private by design
- 100% HIPAA compliant
- Notes secured with AES-256 encryption
- Remove personally identifiable information (PII)
- Recordings and transcripts are never stored
- Business Associates Agreement (BAA) provided
Try Apollo Notes for free
Try our AI-powered voice dictation software for free, no credit card required.