The simplest way to write progress notes
Do you struggle with SOAP notes? Our AI-assisted voice dictation platform turns your rough voice notes into polished, insurance-ready progress notes. It’s like having a personal assistant who knows exactly what you mean to say – even when you’re not quite sure how to say it.
No card required.
Progress Notes
Our platform transcribes your thoughts and converts them into a professional progress note, so you can get on with what you do best.
- SOAP
- DAP
- BIRP
- GIRP
Treatment Plans
Describe your treatment plan in plain English. Apollo Notes transforms your ideas into clear, clinical language.
Intake Notes
Follow the prompts and create with just your voice.
Referral Letters
Draft a referral letter in half the time.
Correspondence
Voice dictate letters & emails to patients and other clinicians.
How it works
1. Describe the therapy session
You can use natural, everyday language, or a standard clinical approach, whichever is more comfortable.
2. Review the generated note
Your speech is rewritten into clear, clinical language. You can review and edit the draft note using our intuitive text editor.
3. Copy & paste into your EHR
Once you’re happy with your note, click the “Copy” button and paste into your EHR software.
Prioritize patients, not paperwork
Advanced Speech Recognition
Use speech recognition specifically tuned to medical terminology, with a lower word error rate (WER) compared to standard voice recognition included on phones or desktop.
Voice or Keyboard Input
Whether you prefer to dictate your notes or type them out, Apollo Notes offers the flexibility to document your sessions your way.
Automatic ICD-10 Codes
Get instant medical code suggestions, saving you time and reducing errors in your documentation.
Secure Note Storage
Dictate your notes using your laptop or phone, and add them to your EHR later. Your notes are stored using strong encryption and HIPAA standards.
Intuitive Note Editor
Easily add headings and bullet points with our streamlined note editor. Then download as PDF to locally store or print your notes.
Mobile Ready
Quickly create progress notes on your phone, no matter where you are.
Customized for you
Note Templates
Create your own templates that match the requirements of your therapy practice. Add or remove headings, and decide what goes where in your notes.
Custom instructions
Write your own instructions for the AI to follow when generating your note. For example: tune the writing to a style unique to your organization, or create a particular set of abbreviations. Ensure consistency across all documentation.
Bullet points or narrative style
Swap between a narrative-style format with paragraphs, or a streamlined bullet list.
Abbreviate common medical terms
Automatically abbreviate terms such as: symptoms to sx, diagnosis to dx, etc.
Private by design
- 100% HIPAA compliant
- Notes secured with AES-256 encryption
- Remove personally identifiable information (PII)
- Recordings and transcripts are never stored
- Business Associates Agreement (BAA) provided
Get your time back
Apollo Notes can halve the time spent on progress notes.
25 sessions per week
15 mins per progress note
Time saved (est.)
- 0 minutes per note (50% reduction)
- 0 hours per week
- 0 hours per month
- 0 hours per year
Pricing
No hidden fees. Cancel anytime.
Free
Try our service for free. No card required.
$0/mo
- 10 notes per month
- Progress notes
- Treatment plans
- Intake notes
- Referral letters
- Correspondence letters
- Custom note templates
Essential
For therapists with an typical caseload.
$24/mo
- 150 notes per month
- Progress notes
- Treatment plans
- Intake notes
- Referral letters
- Correspondence letters
- Custom note templates
Advanced
For busy therapists with a full caseload.
$37/mo
- 350 notes per month
- Progress notes
- Treatment plans
- Intake notes
- Referral letters
- Correspondence letters
- Custom note templates
Frequently Asked Questions
Let’s face it: most of us don’t speak in perfect sentences. We pause, we stumble, we change our minds mid-thought. Traditional voice-to-text systems can’t always keep up with our natural way of talking. That’s where Apollo Notes comes in.
Our advanced AI doesn’t just hear your words – it understands your meaning. Those “umms,” “ahhs,” and mid-sentence corrections? Apollo Notes filters them out automatically, saving you the hassle of tedious manual editing.
But we go beyond simple transcription. Our platform is smart enough to:
- Convert your casual speech into professional, clinical language
- Organize your thoughts with appropriate headings and bullet points
- Structure your content into logical sections
Learn more about speech to text for therapists →
Not currently. Our platform is designed to be used after a session is complete.
Many patients and therapists are not comfortable with having their sessions recorded. By describing the therapy session after it’s complete, you can maintain the privacy and trust of the patient, while still benefiting from dramatically reduced documentation times.
Yes, in addition to choosing a note template, you are able to provide your own custom instructions on how the notes should be written. That way, the notes you create are able to match the standard formatting of your practice.
You can also create your own custom template, and define each section of your note.
Yes! When generating a note, you can specify if the session is for an individual, couple, or group.
Yes, you can invite additional team members to your account. Your team will be billed based on the number of users.
The best way to demo Apollo Notes is to sign up for free and try it out. No credit card is required. We do not offer personalized one-on-one demos, but you can always contact us if you have any questions or concerns.