Be with your client. Apollo writes the note.
Record the session or talk through a quick summary. Apollo writes an insurance-ready note that builds on your client's treatment goals. It also gives you an assistant you can ask about any client before your next session.
No card required
Built for HIPAA-compliant workflows
Signed BAA included
Audio deleted, notes encrypted
More than 50,000 notes written
How it works
Record in person, or capture audio straight from your telehealth tab. Apollo works out who said what, so you only have to confirm the speakers. If you're seeing a couple or a group, one recording can become a separate note for each client.
1. Capture
Record, dictate, upload or type, whatever suits the session.
2. Review
Read the draft, check the compliance panel, and ask Apollo to adjust anything.
3. Save or copy
Keep the note in the client's history, or copy it straight into your EHR.
In-person or telehealth
Speaker review with playback
Couples and groups, with one note per client
Dictated summary instead of recording
Therapists finish their notes in minutes.
Emily L.
LPC
★★★★★
I really love it! And I love that it doesn't require listening to sessions- the dictation was really easy. In about two minutes I had a beautiful note that would have taken me a lot longer to write. I just described a session I had and I feel amazed and delighted with these bullets that came out of the session because they are exactly what I was getting at, but hadn't found the clinical words for.
Like, I felt HEARD by this program! Wild! Thanks again! As someone with ADHD that comes with a fair amount of brain fog and executive dysfunction, this feels miraculous.
Samuel
MS, LPC
★★★★★
Apollo Notes has been a game-changer for my productivity. Now I can easily share session info from my time with clients without struggling to type everything out. It helps me prioritize time for both my client's mental wellbeing and my own.
Jennifer S.
LMSW
★★★★★
I have to say this is going to be game changing for my practice. I love how easy it is to write my notes now.
Jessica D.
LPC
★★★★★
I used to procrastinate about writing notes, but now it's a breeze. The dictation feature helps me finish my notes much quicker than before, thank you!
Write the goals once.
Add a client's intake and treatment plan to Apollo. Each progress note is then written with their goals in mind, so you don't have to copy them in every time.
Sam R.
Intake assessment
Panic attacks at work, poor sleep, avoiding the office.
Treatment plan
Fewer panic attacks. Sleep 6+ hours most nights. Back to the office 3 days a week.
Instructions for this client
Use "Sam". Note any change in sleep.
Ask Apollo before the session starts.
Talk to Apollo out loud, or type if you'd rather. Get a quick briefing before a session, check progress against goals, or find the session where something came up. Every answer shows where it came from.
Ask Apollo
Client: Sam
Brief me on Sam before our 2pm.
Last session: Two panic attacks at work, both before team meetings. Practiced paced breathing.
Progress: Sleep reached 6+ hours on 4 of 7 nights, up from 2.
Follow up on: Paced breathing before Thursday's team meeting.
Sources · 3 notes
Which goals haven't come up this month?
One goal hasn't come up: back to the office 3 days a week. It was last discussed 5 weeks ago.
Panic attacks and sleep came up in every session.
Sources · Treatment plan, 4 notes
When did we last talk about sleep?
Last session, 6 days ago. Sam slept 6+ hours on 4 nights, up from 2. They linked the bad nights to checking work email in bed.
Sources · 1 note
Make this note more concise.
Here's a shorter session summary. Nothing changes until you approve it.
Sam reported two panic attacks
that happened whileat workduring the past week, both before team meetings. Paced breathing was practicedtogether in sessionand Samsaid that theywill try it before Thursday's meeting.
Suggested edit
Know your note is complete before you sign it.
Apollo checks every note for the four things payers look for: medical necessity, risk assessment, interventions used, and progress toward goals. If one is missing, you'll see it while there's still time to fix it.
You also get diagnosis code suggestions for ICD-10, ICD-11 and DSM-5-TR, each with a one-line reason.
Medical necessity
Risk assessment
Interventions used
Progress toward goals
All your paperwork in one place.
Make it yours with your own templates, a choice of note length, bullets or narrative, and standing instructions for each client.
SOAP, DAP, BIRP, GIRP or your own template
Treatment plans
Intake notes
Discharge summaries
Referral letters
Correspondence
Built for HIPAA-compliant workflows
Private by design
Your clients trust you with their stories. Apollo is built to protect them, with the safeguards HIPAA requires.
Signed Business Associate Agreement (BAA), ready to download during setup
Audio deleted as soon as it's transcribed
Notes and transcripts encrypted with AES-256
Optional redaction of names and identifiers before processing
Your data is never used to train AI models
Client consent form for recorded sessions included
- Session recording or dictation
- Audio transcribed
- Audio deleted
Transcripts and notes are encrypted with AES-256 and stay in your account until you delete them.
Get your time back
Apollo Notes can halve the time spent on progress notes.
Time saved (est.)
- 163 hours per year
- 8 minutes per note (50% reduction)
- 3 hours per week
- 13 hours per month
Made for private practice, and priced for it.
Apollo is built for solo therapists and small group practices. There's no sales call, no setup project and no enterprise contract. Sign up, write your first note today, and invite colleagues when you're ready.
Works alongside the EHR you already use
Monthly plans you can cancel anytime
Simple per-clinician pricing for teams
Real support from the people who build Apollo
Free
Try it with 10 notes a month, and try Ask Apollo too. No card required.
$0
a month
10 notes a month
Try Ask Apollo
Essential
For a typical caseload.
$24
a month
150 notes a month
Ask Apollo with 100 requests
1 hour of voice chat
Advanced
For a full caseload.
$37
a month
350 notes a month
Ask Apollo with 200 requests
3 hours of voice chat
Every plan includes session recording, client profiles, the compliance check, every note type and custom templates.
Frequently asked questions
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Apollo is built for HIPAA-compliant workflows, with the safeguards HIPAA requires. Every account gets a signed Business Associate Agreement (BAA), ready to download when you set up your account. Audio is deleted as soon as it's transcribed, transcripts and notes are encrypted with AES-256, and your data is never used to train AI models. There is no official HIPAA certification for software, and your practice's own policies are part of compliance too. Read our HIPAA checklist for AI notes or see how we protect your data.
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Voice-to-text types out exactly what you said, including every pause and restart. Apollo understands what you meant and writes it up as a structured clinical note in the format you chose: SOAP, DAP, BIRP, GIRP or your own template. It can also use your client's treatment plan, suggest diagnosis codes and check the note covers what insurers look for. Read more about speech to text for therapists.
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Yes. You can record in person with your microphone, or capture audio from your telehealth tab. Apollo separates the speakers, you confirm who's who, and it writes the note. A free client consent form is included in the Help section. Read more about session recording.
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No. Many therapists would rather not. You can dictate a short summary after the session, type rough notes, upload an audio file, or take a photo of handwritten notes.
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Yes. Choose a couple or group session and set the number of participants. A single recording can produce a separate note for each client.
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It's the link between a client's intake, their treatment plan and each session note. Save a client's intake and goals in Apollo once, and every progress note is written with them in mind. After each session, Apollo also summarizes progress, risks, interventions and homework. Read more about the golden thread.
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Ask Apollo is an assistant you can talk to out loud or type to. It can brief you before a session, recap the last one, check progress against goals, or find something in a client's history, and it shows the sessions each answer came from. It can also tighten or reword a note. Every change is a suggestion you approve, and you can always restore the original. Read more about Ask Apollo.
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No tool can promise that, but Apollo helps. It checks every note for medical necessity, risk assessment, interventions used and progress toward goals, and flags anything missing so you can fix it before signing. You always review the final note.
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Yes. Build your own templates, choose the note length, switch between bullet points and narrative, and add custom instructions. You can set those instructions for your whole practice or for an individual client.
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No. Apollo works alongside the system you already use. Copy the finished note into your EHR, or download it as a PDF. Your notes and client history also stay in Apollo, so Ask Apollo can refer back to them.
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Audio is deleted as soon as it's transcribed. Transcripts and notes are encrypted and stay in your account until you delete them. New notes stay as drafts until you save them, and drafts aren't included in client history. You can also remove names and identifiers before anything is processed. A BAA is available to download when you sign up.
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Never.
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Yes. Invite team members to your account, and you're billed per clinician. It's built for small group practices, not large organizations.
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The quickest way to see Apollo is to try it. Sign up free, with no card required, and write your first note in a couple of minutes. If you have questions, get in touch.
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Send us a message. You'll hear back from the people who build Apollo, not a ticket queue. Many features started as a therapist's request, so if something's missing, ask.
