In the room
Record with your computer’s microphone or a headset. Pause and resume whenever you need to.
Session Recording for Therapists
Stay with your client, not your notepad. Record an in-person or telehealth session, and Apollo turns the conversation into a draft progress note for you to review.
Choose your client and note format, then select Record. When the session ends, select Create Note. Check who said what, review the draft, then save it or copy it into your EHR.
Record in the room or on a call.
Use the microphone you already have, share your telehealth tab, or upload audio you recorded somewhere else.
On a telehealth call
Share the browser tab or window of your video call. Apollo records the call and your microphone together.
From a recording
Upload a session you recorded somewhere else, or drag the audio file into Apollo.
Know who said what.
Apollo transcribes the session and separates the voices. Before it writes a note, you confirm who each speaker is.
Name each speaker, or match them to a saved client
Mark each speaker as therapist, client, or other
Play a short clip when you’re not sure whose voice it is
Merge two labels that belong to the same person
One session, a note for each client.
In a couple or group session, choose which clients get a note. Apollo writes a separate draft for each one, and uses what others said only when it’s clinically relevant. Groups can have up to 30 participants.
Who’s in this session?
- You “How did the week go after our last session?” No note
- Kelly “I felt like we finally listened to each other.” Note
- James “Sunday was still hard for me.” Note
Kelly
James
A note that knows your client.
When you choose a client, Apollo uses their intake, treatment plan, and custom instructions, so each note builds on their goals. It suggests diagnosis codes and checks the note for medical necessity, risk assessment, interventions, and progress toward goals before you save it.
The audio isn’t kept.
Apollo deletes the audio as soon as it’s transcribed. The transcript is saved with the note, so you can check what was said.
Get your client’s consent before you record. A free client consent form is included in the Help section.
Private by design
Signed Business Associate Agreement (BAA), ready to download during setup
Audio deleted as soon as it’s transcribed
Notes and transcripts encrypted with AES-256
Your data is never used to train AI models
- Session recording or dictation
- Audio transcribed
- Audio deleted
Transcripts and notes are encrypted with AES-256 and stay in your account until you delete them.
Questions about session recording
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Yes. Get consent before you record or upload a session, and follow your state’s recording laws and the rules of your licensing board and payers. A free client consent form is included in the Help section.
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No. You can dictate a short summary after the session, type rough notes, or take a photo of handwritten notes. Apollo writes the same structured note.
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Any platform that plays the call in a browser tab or window. In Chrome or Edge on a desktop computer, share that tab or window, and Apollo records the call and your microphone together. In other browsers, record with your microphone, or upload the recording after the session.
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No. Apollo doesn’t add a bot or another participant to the call. It records only the audio you share from your own browser.
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Up to two hours. Apollo warns you 10 minutes and 2 minutes before the limit, then stops the recording so you can create the note.
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Yes. Choose Couple or Group before you record, and set the number of participants for a group. After transcription, confirm who each speaker is and choose which clients get a note. Apollo writes a separate draft for each one.
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It’s deleted as soon as it’s transcribed. The transcript and note are encrypted with AES-256 and stay in your account until you delete them. Your data is never used to train AI models.
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Apollo lets you download the audio and try the transcription again. Keep the tab open until the note is ready.