Helping therapists spend less time on paperwork
Since 2023, therapists have written more than 50,000 notes with Apollo Notes. We build every feature around how therapists work, and we protect client information as carefully as you do.
Why we built Apollo
Therapists spend too much of their week on documentation and not enough of it with their clients. We believe technology should enhance the therapeutic relationship, not compete with it. Apollo takes on the paperwork, so you can give your clients your full attention.
How Apollo works
Record the session, or talk through a quick summary afterward. Apollo writes an insurance-ready note that builds on your client’s treatment goals. It also writes intake notes, treatment plans, discharge summaries and referral letters. With your own templates and instructions, each note sounds like you.
Guided by clinicians
Clinical advisors help shape Apollo’s direction and review how it supports documentation and compliance requirements. Many features also started as a request from a therapist who uses Apollo every day. When you contact us, you hear from the people who build Apollo, not a ticket queue.
Privacy comes first
Your clients trust you with their stories. Apollo Notes is a US company, and all client data is stored and processed on secure servers in the United States. Every account includes a signed Business Associate Agreement. Audio is deleted as soon as it’s transcribed, notes and transcripts are encrypted with AES-256, and your data is never used to train AI models. See how we protect your data.
A note from our founder
I’ve been a software developer for more than 20 years, and I’ve been fascinated by technology since I was a child. I wrote my own simple games and applications in Microsoft BASIC. I’d rush home from school to tinker with them, dreaming of all the possibilities they could unlock.
Back then, there was a program called ELIZA that offered a new way to explore how humans and computers interact. It did this under the guise of being a “psychotherapist” that would reply to your messages based on some predefined keywords. Of course, its ability to understand and empathize was essentially a parlor trick, but it gave me a deep interest in how machines might one day assist with mental health.
As it turns out, real therapy is best left to the professionals. But what if we could fundamentally rethink the tools that therapists use? If therapists spent less time on documentation, they could give more of their time and attention to their clients.
I started Apollo Notes in 2023 with this goal in mind: to help therapists spend less time on paperwork and more time doing what they do best – helping people. Every time a therapist tells me that Apollo has given them back hours in their week, I’m reminded of why I started this journey.
– Andrew Phillips
Founder, Apollo Notes