Progress notes
Talk through the session, and Apollo writes the note in your format.
SOAP
DAP
BIRP
GIRP
Speech to Text for Therapists
After a session, talk through the details while they are fresh. Apollo turns your spoken summary into a structured draft, ready for you to review and edit.
Choose your note format, dictate a summary, and select Create Note. Check the draft, ask Apollo for any wording changes, then save it or copy it into your EHR.
Speak the way you think.
Most of us don’t dictate in perfect sentences. We pause, restart, and correct ourselves mid-thought. Apollo’s speech to text captures what you say, then drops the fillers and false starts and keeps what you meant.
Then Apollo writes the note:
Turns everyday speech into clear clinical language
Puts each detail under the right heading in your template
Writes paragraphs or bullet points, as you prefer
You review every draft before you save it. Edit it yourself, or ask Apollo to change the wording.
Made for therapy notes.
When you choose a client, Apollo uses their intake assessment, treatment plan, and custom instructions, so each note fits their goals.
Dictation is one way to start. You can also record an in-person or telehealth session, check who said what with speaker review, and get one note per client for couples and groups.
You say
So,
um,
she said
the week was, uh… actually,
the first half of the week was rough. She’s sleeping
like,
maybe five hours a night.
Oh, and
we’ll keep going with the breathing exercise.
Apollo writes
Subjective
Client reported that the first half of the week was difficult, with approximately five hours of sleep per night.
Plan
- Continue practicing the breathing exercise between sessions.
All your paperwork in one place.
Choose the document, say what it needs, and Apollo drafts it.
Treatment plans
Describe the plan in plain English. Apollo writes it in clear clinical language.
Intake notes
Follow the guide for each section, and complete the intake with your voice.
Discharge summaries
Summarize the treatment, progress, and next steps when a client finishes therapy.
Referral letters
Explain why you are referring the client, and Apollo drafts the letter.
Correspondence
Dictate letters and emails to clients and other clinicians.
Notes that match your practice.
Note templates
Start with a built-in template or build your own. Add or remove sections, and decide what goes where.
Custom instructions
Give Apollo standing instructions for your whole practice or for one client, such as your house style or how to refer to the client. Every note follows them.
Length and style
Choose a brief or an extended note, and switch between paragraphs and bullet points.
Common abbreviations
Shorten common terms automatically, such as sx for symptoms and dx for diagnosis.
Your clients’ privacy comes first.
Your clients trust you with their stories. Apollo is built for HIPAA-compliant workflows, with the safeguards HIPAA requires.
Private by design
Signed Business Associate Agreement (BAA), ready to download during setup
Audio deleted as soon as it’s transcribed
Notes and transcripts encrypted with AES-256
Optional removal of names and other personally identifiable information (PII)
Your data is never used to train AI models
- Session recording or dictation
- Audio transcribed
- Audio deleted
Transcripts and notes are encrypted with AES-256 and stay in your account until you delete them.
Samuel
MS, LPC
★★★★★
Apollo Notes has been a game-changer for my productivity. Now I can easily share session info from my time with clients without struggling to type everything out. It helps me prioritize time for both my client's mental wellbeing and my own.
Jennifer S.
LMSW
★★★★★
I have to say this is going to be game changing for my practice. I love how easy it is to write my notes now.
Jessica D.
LPC
★★★★★
I used to procrastinate about writing notes, but now it's a breeze. The dictation feature helps me finish my notes much quicker than before, thank you!
